The Executive Council of Aus­trali­an Jewry (ECAJ) is seeking to appoint a Project Assistant to provide dedicated admin­is­trat­ive support to the Project Manager over­see­ing the ECAJ’s national engage­ment with the Royal Com­mis­sion into Antisemitism and Social Cohesion. This is a fixed term contract, full time, based in Sydney, Australia.

The role is focused on providing admin­is­trat­ive and logist­ic­al support for day-to-day oper­a­tions, inform­a­tion man­age­ment, schedul­ing, and doc­u­ment­a­tion to ensure the efficient man­age­ment of the project. This position is suited to a highly organised, depend­able indi­vidu­al who works well under direction and is com­fort­able operating in a sensitive and high-pressure envir­on­ment.

Key responsibilities

• Provide admin­is­trat­ive and logist­ic­al support to the Project Manager.
• Manage calendars, meeting schedul­ing, agendas, and follow-up actions.
• Assist with the pre­par­a­tion, format­ting, and collation of briefings, doc­u­ment­a­tion and sup­port­ing materials.
• Maintain document registers, version control, and secure record-keeping.
• Track actions, deadlines, and inputs from internal and external stake­hold­ers.
• Support clear com­mu­nic­a­tion and inform­a­tion-sharing across stake­hold­ers.
• Assist with general project coordin­a­tion tasks as directed.

Skills and experience

Essential:

• Exper­i­ence in an admin­is­trat­ive or assistant role, prefer­ably in a project-based envir­on­ment.
• Strong organ­isa­tion­al skills and attention to detail.
• Clear written and verbal com­mu­nic­a­tion skills.
• Ability to handle con­fid­en­tial and sensitive inform­a­tion with dis­cre­tion.
• Pro­fi­ciency in standard office systems and document man­age­ment.
• Exposure to gov­ern­ment, legal, not-for-profit, or community organ­isa­tions.
• Famili­ar­ity with formal doc­u­ment­a­tion, briefings, or sub­mis­sions.
  

Personal attrib­utes:

• Reliable, organised, and respons­ive.
• Calm and pro­fes­sion­al under pressure or emo­tion­ally charged contexts.
• Com­fort­able working under direction and managing competing pri­or­it­ies.
• Values-driven and respect­ful of ECAJ’s role rep­res­ent­ing the Jewish community in Australia.

How to Apply

All applic­a­tions must be submitted by email to ECAJ Chief of Staff, Lynzi Bennun, at [email protected] and include:

• a current CV, and
• a brief cover letter outlining suit­ab­il­ity for the role.